Privacy policy
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Privacy policy
General
The
DTVP Deutsches Vergabeportal GmbH
Unter den Linden 24
D-10117 Berlin
Tel.: (030) 3743438-0
Fax: (030) 3743438-22
E-mail: info@dtvp.de
operates this website as a service and information offering.
Your personal data will only be processed by us in accordance with the provisions of the applicable data protection law. You will find the individual data protection terms in a small glossary under “Definitions” at the end of this data protection declaration. The following regulations inform you about the type, scope and purpose of the collection, processing and use of personal data. This data protection declaration only refers to our web pages. If you are redirected to other sites via links on our pages, please inform yourself there about the respective handling of your data.
As far as possible, your personal data is encrypted by digital security systems and protected against damage, destruction or unauthorised access by technical and organisational measures.
Browser data
For technical reasons and in order to maintain and improve functionality, information that your internet browser transmits to us is automatically collected, stored and, where necessary, passed on to third parties. Our legitimate interest for processing is the operational security of the website in accordance with Article 6(1) f) DSGVO.
These data are:
Browser type and version
Operating system used
Website from which you visit us (referrer URL)
Website you are visiting
Date and time of your access
Your internet protocol data (IP address)
Amount of data transferred
Access status (files transferred, file not found, etc.)
This anonymous data is stored separately from any personal data you may have provided and thus does not allow any conclusions to be drawn about a specific person. They can be evaluated for statistical purposes in order to optimise our internet presence and our offers. After evaluation, this data is deleted by us and our service providers.
SSL or TLS encryption
For security reasons and to protect the transmission of confidential content, such as orders or enquiries that you send to us as the site operator, this site uses SSL or TLS encryption. You can recognise an encrypted connection by the fact that the address line of the browser changes from “http://” to “https://” and by the lock symbol in your browser line.
If SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.
Anonymised usage profiles
Unless otherwise stated here, it is not necessary for you to provide personal data in order to use our website. Each time a user accesses the above-mentioned web pages and each time a file is retrieved, data about this process is stored in a log file. We use this data to make your visit to our website technically possible. Furthermore, we use this data for statistical purposes in order to improve the design and layout of our website. No personal use is made of this data. Our legitimate interest for processing is the operational security and functionality of the website in accordance with Article 6 (1) f) DSGVO.
In detail, the following data record is stored for each retrieval
Name of the retrieved file
Date and time of the retrieval
Amount of data transferred
Message as to whether the retrieval was successful
Description of the type of web browser used
Requesting domain
Country of origin of the domain
In addition, we use anonymised user profiles to measure the usage of free content; we explain this under:
Analysis of usage behaviour for subscribed free email services
We aim to make the email information we send as valuable as possible to you, the user. In order to be able to offer you tailored content and offers that you find really useful, we regularly evaluate the usage behaviour of our email recipients for this purpose. This means, for example, whether an email was read at all (opening behaviour) and which messages and offers were read and which were not (click behaviour). This data is expressly not passed on to third parties, but is used exclusively to improve the quality of our e-mails to you. If you do not agree with this data collection and evaluation, you can object at any time by sending an email to dsb@dtvp.de.
Use of personal data
If you contact us by e-mail, fax or telephone, we may request some personal information from you. In each case, we ask for the data that we need to be able to process your contact request in a meaningful way, but at least your surname and first name, e-mail address and telephone number. The legal basis for this is Article 6 paragraph 1a), b) and f) DSGVO. In addition, you can voluntarily provide us with further data as part of the contact request. The data will be stored by us and used for the purpose of answering your contact request. Some services of our portal are offered in cooperation with partner companies. In order to be able to offer these partner services, it may be necessary for us to provide your personal data to these partner companies as well. In this case too, however, the data will be used exclusively for the purpose of responding to your contact enquiry, and this will also be done by our partner. The voluntary provision of this data constitutes consent to the use of the data in the above sense. Your consent to the collection and use of data will be recorded by us. The legal basis for data processing is the consent of the data subject in accordance with Article 6 (1) a) DSGVO.
Inventory data
Your personal data, insofar as it is required for the establishment, content or amendment of the contractual relationship (inventory data), is used exclusively for the purpose of processing the contract. The legal basis for the processing of this data is found in Article 6 paragraph 1 . b) DSGVO.
For example, your name and address must be passed on to the billing service provider in order to bill you for chargeable services. Without your express consent or without a legal basis, your personal data will not be passed on to third parties outside of the processing of the contract.
By order of the competent authorities, we may provide information on inventory data in individual cases, insofar as this is necessary for the purposes of criminal prosecution, to avert danger by the police authorities of the federal states, to fulfil the statutory tasks of the federal and state authorities for the protection of the constitution, the Federal Intelligence Service or the Military Counter-Intelligence Service or to enforce intellectual property rights.
We carefully examine such requests – should it come to that – within the framework of the means available to us and only pass on your data if the legal obligation appears to be compelling for us. In these cases, the legal basis for data processing is the fulfilment of legal obligations of the responsible party in accordance with Article 6 (1) c) DSGVO, as well as relevant special laws.
User-dependent services
Some of our services require the use of personal data. These include:
Registration with user profile.
The legal basis for data processing is a contract or an initiation of a contract with the data subject Article 6(1)(b) EU-DSGVO. In addition, consent is given after registration. The legal basis of the data processing is then the consent of the data subject in accordance with Article 6 (1) a) DSGVO.
Creating a user profile (registration)
You have the option of registering on our website and thus creating a user profile. On the occasion of your registration on our website, we collect and use the following data in addition to the data automatically transmitted to us by your internet browser, which are marked as mandatory or voluntary information depending on the purpose of processing:
Date and time of registration
Your first name and surname
your address
Details of your company name or your company
Your e-mail address
Your telephone number/fax number
Your user profile gives you the opportunity to use other parts of our website and to log in for the offers you have purchased.
Cookies
We use so-called “cookies” on our website. These are small text files that are sent from our web server to your computer in order to store certain information (e.g. identification features).
If you use our website anonymously, cookies are used to carry out statistical evaluations of usage, including the recording of new and returning visitors. Furthermore, we use cookies to measure the extent of use of free content. In order to be able to determine this usage volume, our website sends a so-called unit ID to your browser. This is an anonymous code that serves the sole purpose of recording the content that has already been used free of charge. If you use our website using your user profile, cookies are used to identify your browser for the duration of your visit, including when you call up various pages.
The presentation of our website is also possible without the storage of cookies. You can deactivate the storage of cookies in the settings of your browser or set it in such a way that it informs you of the intended storage by an Internet site. In this case, you decide whether to accept the cookie. However, for the full functionality of our website, it is necessary for technical reasons to allow temporary cookies in their entirety. Even if cookies are deactivated, our website sends the described unit ID to your browser in order to measure the extent of use of free content.
The legal basis of the processing is Article 6(1) f) DSGVO.
For more information on blocking cookies, please refer to the help pages of your Internet browser. For example, for Windows Internet Explorer at windows.microsoft.com and for Firefox at support.mozilla.com.
Technically necessary cookies
dtvp-cc
Cookies for statistics collection
dtvp-gtm
_pk_id, _pk_ref, _pk_ses, _pk_cvar, _pk_hsr
You can activate or deactivate Google’s personalised advertising here:
https://www.google.de/settings/ads/anonymous
Google Analytics 4
If you have given your consent, this website uses Google Analytics 4, a web analytics service provided by Google LLC. The controller for users in the EU/EEA and Switzerland is Google Ireland Limited, Google Building Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland (“Google”).
Nature and purpose of the processing
Google Analytics uses cookies that enable an analysis of your use of our websites. The information collected by means of the cookies about your use of this website is generally transferred to a Google server in the USA and stored there.
In Google Analytics 4, the anonymization of IP addresses is activated by default. Due to IP anonymization, your IP address will be truncated by Google within Member States of the European Union or in other contracting states to the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transferred to a Google server in the USA and shortened there. According to Google, the IP address transmitted by your browser as part of Google Analytics will not be merged with other Google data.
During your website visit, your user behavior is recorded in the form of “events”. Events can be:
- Page views
- First visit to the website
- Start of session
- Web pages visited
- Your “click path”, interaction with the website
- Scrolls (whenever a user scrolls to the end of the page (90%))
- Clicks on external links
- internal search queries
- Interaction with videos
- file downloads
- seen / clicked ads
- language settings
Also recorded:
- Your approximate location (region)
- date and time of your visit
- Your IP address (in shortened form)
- technical information about your browser and the terminal devices you use (e.g. language setting, screen resolution)
- your internet service provider
- the referrer URL (via which website/ via which advertising medium you came to this website)
Purposes of the processing
On behalf of the operator of this website, Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity. The reports provided by Google Analytics are used to analyze the performance of our website and the success of our marketing campaigns].
Recipients
Recipients of the data are/may be
– Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland (as processor according to Art. 28 DSGVO).
- Google LLC, 1600 Amphitheatre Parkway Mountain View, CA 94043, USA
- Alphabet Inc, 1600 Amphitheatre Parkway Mountain View, CA 94043, USA
Third country transfer
For the USA, the European Commission adopted its adequacy decision on July 10, 2023. Google LLC is certified under the EU-US Privacy Framework. Since Google servers are distributed worldwide and a transfer to third countries (for example, Singapore) cannot be completely ruled out, we have also concluded the EU standard contractual clauses with the provider.
Storage period
The data sent by us and linked to cookies are automatically deleted after 14 months. The maximum lifespan of Google Analytics cookies is 2 years. The deletion of data whose retention period has been reached takes place automatically once a month.
Legal basis
The legal basis for this data processing is your consent pursuant to Art.6 para.1 p.1 lit.a DSGVO and § 25 para. 1 p.1 TTDSG.
Revocation
You can revoke your consent at any time with effect for the future by calling up the cookie settings for our products at the top of the privacy policy page and changing your selection there. The legality of the processing carried out on the basis of the consent until the revocation remains unaffected.
You can also prevent the storage of cookies from the outset by setting your browser software accordingly. However, if you configure your browser to reject all cookies, this may result in a restriction of functionalities on this and other websites. In addition, you can prevent the collection of data generated by the cookie and related to your use of the website (including your IP address) to Google and the processing of this data by Google, by
- Not giving your consent to the setting of the cookie or
- Downloading and installing the browser add-on to disable Google Analytics here.
For more information on Google Analytics’ terms of use and Google’s privacy policy, please visit https://marketingplatform.google.com/about/analytics/terms/de/ and https://policies.google.com/?hl=de .
Google Ads
We use Google Ads. Google Ads is an online advertising program of Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.
Google Ads enables us to display advertisements in the Google search engine or on third-party websites when the user enters certain search terms on Google (keyword targeting). Furthermore, targeted advertisements can be displayed based on the user data available at Google (e.g. location data and interests) (target group targeting). As the website operator, we can evaluate this data quantitatively by analyzing, for example, which search terms led to the display of our advertisements and how many advertisements led to corresponding clicks.
The use of this service is based on your consent in accordance with Art. 6 para. 1 lit. a GDPR and § 25 para. 1 TTDSG. Consent can be revoked at any time.
Data transfer to the USA is based on the standard contractual clauses of the EU Commission. You can find details here:
https://policies.google.com/privacy/frameworks and
https://privacy.google.com/businesses/controllerterms/mccs/
Google conversion tracking
We use Google Conversion Tracking. The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.
With the help of Google conversion tracking, Google and we can recognize whether the user has performed certain actions. For example, we can evaluate which buttons on our website were clicked how often and which services were viewed or booked particularly frequently. This information is used to create conversion statistics. We find out the total number of users who have clicked on our ads and what actions they have taken. We do not receive any information with which we can personally identify the user. Google itself uses cookies or comparable recognition technologies for identification purposes.
The use of this service is based on your consent in accordance with Art. 6 para. 1 lit. a GDPR and § 25 para. 1 TTDSG. Consent can be revoked at any time.
You can find more information about Google Conversion Tracking in Google’s privacy policy:
https://policies.google.com/privacy?hl=en
Google Analytics Remarketing
We use cross-device remarketing or targeting, which is made possible by Google Analytics Remarketing in conjunction with Google Ads and Google DoubleClick.
How it works: This function makes it possible to link target groups that were created using Google Analytics Remarketing with the cross-device functions of Google Ads and Google DoubleClick. This allows personalized advertising messages based on previous usage and surfing behavior on one device (e.g. cell phone) to be displayed on other devices (e.g. tablet or PC).
Consent: If users give their consent, Google links the web and app browsing history to the user’s Google account in order to display personalized advertising on each end device on which the user logs in with their Google account.
Data processing: Google Analytics temporarily records users’ Google-authenticated IDs and links them to Google Analytics data in order to define and create target groups for cross-device advertising.
Objection option: Users can permanently object to cross-device remarketing / targeting by deactivating personalized advertising in their Google account. This can be done via this link.
Legal basis: The aggregation of the collected data in a Google Account is based exclusively on the consent of the user (Art. 6 para. 1 lit. a GDPR). If data is collected that is not merged into a Google account, this is done on the basis of the website operator’s legitimate interest in the anonymized analysis of website visitors (Art. 6 para. 1 lit. f GDPR).
It is important to note that users have the right to give or withdraw their consent and that data collection on their Google Account or opting out of cross-device personalization of their advertising may affect their privacy settings.
Matomo
With your consent, this website uses Matomo, an open-source web analysis tool (https://matomo.org), to collect and store data for optimisation purposes. This data can be used to create user profiles under a pseudonym. Matomo cookies are stored on the basis of Art. 6 para. 1 a) DSGVO.
The information generated by the cookie about the use of this website is not passed on to third parties. The Matomo cookies are set exclusively by your active consent. You can set the selection of cookies to be stored by making the appropriate settings in your browser software or by using the cookie notice banner. If you have consented to the setting of Matomo cookies, these will remain on your end device until you delete them or revoke your consent. You can revoke your consent to the setting of certain or all cookies at any time and unconditionally here.
Contact form
If you send us enquiries via the contact form, your details from the enquiry form, including the contact details you provide there, will be stored by us for the purpose of processing the enquiry and in the event of follow-up questions. We do not pass on this data without your consent.
The processing of the data entered in the contact form is therefore based exclusively on your consent (Art. 6 para. 1 a) DSGVO). You can revoke this consent at any time. An informal communication by e-mail to us is sufficient for this purpose. The legality of the data processing operations carried out until the revocation remains unaffected by the revocation.
The data you entered in the contact form will remain with us until you request us to delete it, revoke your consent to store it or the purpose for storing the data no longer applies (e.g. after we have completed processing your request). Mandatory legal provisions – in particular retention periods – remain unaffected.
Plugins and tools
YouTube
Our website uses plugins from the YouTube site operated by Google. The operator of the pages is YouTube, LLC, 901 Cherry Ave, San Bruno, CA 94066, USA.
When you visit one of our pages equipped with a YouTube plugin, a connection to the YouTube servers is established. This tells the YouTube server which of our pages you have visited.
If you are logged into your YouTube account, you enable YouTube to assign your surfing behaviour directly to your personal profile. You can prevent this by logging out of your YouTube account.
YouTube is used in the interest of an appealing presentation of our online offers. This represents a legitimate interest within the meaning of Art. 6 Para. 1 lit. f DSGVO.
Further information on the handling of user data can be found in YouTube’s privacy policy at: https://www.google.de/intl/en/policies/privacy.
Objection
Your rights/contact data/objection:
Objection and revocation
You can object to the use of your data without prior consent at any time with effect for the future.
We would like to point out that you can also partially revoke any consent you may have given at any time with effect for the future. The best way to do this is to send an e-mail to:
DTVP Deutsches Vergabeportal GmbH
Data Protection Officer
Unter den Linden 24
D-10117 Berlin
dsb(at)dtvp.de
Please note that your revocation of consent will only have effect for the future and will not affect the lawfulness of processing in the past. In some cases, despite your revocation, we are entitled to continue processing your personal data on another legal basis – such as for the performance of a contract.
You also have the following rights:
Articles 13, 14 EU GDPR – Right to information.
Article 15 EU-DSGVO – Right to information: Upon request, we will be happy to inform you about the data stored about you. The information will be provided in text form. Contact see above.
Article 16 EU-DSGVO – the right to rectification.
Article 17 EU-DSGVO – right to erasure
Article 18 EU-DSGVO – right to restriction of processing
Article 19 EU-DSR – notification
Article 20 EU GDPR – right to data transfer
Article 21 EU GDPR – Right to object
Article 22 EU GDPR – Automated decisions in individual cases, including profiling
Article 23 EU Data Protection Regulation – Restrictions
Article 77 EU Data Protection Regulation – Right of appeal
The legislator has enacted a variety of retention obligations and time limits. After expiry of these periods, the data is routinely deleted.
Notice:
We make every effort to store your personal data in such a way that it is not accessible to third parties by taking all technical and organisational measures. When communicating by e-mail, we cannot guarantee complete data security, so we recommend that you send confidential information by post.
Changes and up-to-dateness of this privacy policy
Any changes to the data protection declaration will be announced here on this website and will apply from the date of publication. Should DTVP Deutsches Vergabeportal GmbH wish to use your data for further purposes, we will ask for your permission. Only with your consent will the purpose for which this data is used change.
This data protection declaration is currently valid and dated October 2022.
Definition / Glossary
“Anonymisation” is the alteration of personal data in such a way that the individual details about personal or factual circumstances can no longer be attributed to an identified or identifiable natural person, or can only be attributed to an identified or identifiable natural person with a disproportionate amount of time, cost and labour.
“Special categories of personal data” means data concerning racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, health or sex life.
“Third party” means a natural or legal person, public authority, agency or any other body other than the data subject, the controller, the processor and the persons authorised to process the data under the direct responsibility of the controller or the processor.
“Data subject’s consent” means any freely given specific, informed and unambiguous indication of his or her wishes in the form of a statement or other unambiguous act by which the data subject signifies his or her agreement to personal data relating to him or her being processed.
“Recipient” means any person or body receiving data. Third party means any person or body outside the controller. Third parties do not include the data subject and persons and bodies who collect, process or use personal data on behalf of the data subject in Germany, in another member state of the European Union or in another state party to the Agreement on the European Economic Area.
“Collect” means to obtain data about the data subject.
“Erasure” means the making unrecognisable of stored personal data.
“Personal data” means any information relating to an identified or identifiable natural person (“data subject”); an identifiable person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number and other specific characteristics which are an expression of his or her physical, physiological, genetic, mental, economic, cultural or social identity.
“Pseudonymisation” means the replacement of the name and other identifying characteristics by an identifier for the purpose of excluding or rendering substantially more difficult the identification of the data subject.
“Undertaking” means any natural or legal person engaged in an economic activity, regardless of its legal form, including partnerships or associations regularly engaged in an economic activity;
“processing” means the storing, altering, transmitting, blocking and erasing of personal data. Specifically, irrespective of the procedures used in the process:
storing is the recording, recording or storage of personal data on a data carrier for the purpose of their further processing or use
Modify means to change the content of stored personal data,
communication means the disclosure of stored personal data or personal data obtained through data processing to a third party in such a way that
a) the data is disclosed to the third party; or
b) the third party inspects or retrieves data held for inspection or retrieval,
blocking the marking of stored personal data in order to restrict their further processing or use.
Last updated: October 2022
