Privacy policy

 

 

 

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Privacy policy

General

The

DTVP Deutsches Vergabeportal GmbH
Sickingenstrasse 70
D-10553 Berlin

Tel.: (030) 3743438-0
Fax: (030) 3743438-22
E-mail: info@dtvp.de

operates this website as a service and information offering.

Your personal data will only be processed by us in accordance with the provisions of the applicable data protection law. You will find the individual data protection terms in a small glossary under “Definitions” at the end of this data protection declaration. The following regulations inform you about the type, scope and purpose of the collection, processing and use of personal data. This data protection declaration only refers to our web pages. If you are redirected to other sites via links on our pages, please inform yourself there about the respective handling of your data.

As far as possible, your personal data is encrypted by digital security systems and protected against damage, destruction or unauthorised access by technical and organisational measures.

Browser data

For technical reasons and in order to maintain and improve functionality, information that your internet browser transmits to us is automatically collected, stored and, where necessary, passed on to third parties. Our legitimate interest for processing is the operational security of the website in accordance with Article 6(1) f) DSGVO.

These data are:

Browser type and version
Operating system used
Website from which you visit us (referrer URL)
Website you are visiting
Date and time of your access
Your internet protocol data (IP address)
Amount of data transferred
Access status (files transferred, file not found, etc.)
This anonymous data is stored separately from any personal data you may have provided and thus does not allow any conclusions to be drawn about a specific person. They can be evaluated for statistical purposes in order to optimise our internet presence and our offers. After evaluation, this data is deleted by us and our service providers.

SSL or TLS encryption

For security reasons and to protect the transmission of confidential content, such as orders or enquiries that you send to us as the site operator, this site uses SSL or TLS encryption. You can recognise an encrypted connection by the fact that the address line of the browser changes from “http://” to “https://” and by the lock symbol in your browser line.

If SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.

 

Anonymised usage profiles

Unless otherwise stated here, it is not necessary for you to provide personal data in order to use our website. Each time a user accesses the above-mentioned web pages and each time a file is retrieved, data about this process is stored in a log file. We use this data to make your visit to our website technically possible. Furthermore, we use this data for statistical purposes in order to improve the design and layout of our website. No personal use is made of this data. Our legitimate interest for processing is the operational security and functionality of the website in accordance with Article 6 (1) f) DSGVO.

In detail, the following data record is stored for each retrieval

Name of the retrieved file
Date and time of the retrieval
Amount of data transferred
Message as to whether the retrieval was successful
Description of the type of web browser used
Requesting domain
Country of origin of the domain
In addition, we use anonymised user profiles to measure the usage of free content; we explain this under:

Analysis of usage behaviour for subscribed free email services

We aim to make the email information we send as valuable as possible to you, the user. In order to be able to offer you tailored content and offers that you find really useful, we regularly evaluate the usage behaviour of our email recipients for this purpose. This means, for example, whether an email was read at all (opening behaviour) and which messages and offers were read and which were not (click behaviour). This data is expressly not passed on to third parties, but is used exclusively to improve the quality of our e-mails to you. If you do not agree with this data collection and evaluation, you can object at any time by sending an email to dsb@dtvp.de.

Use of personal data

If you contact us by e-mail, fax or telephone, we may request some personal information from you. In each case, we ask for the data that we need to be able to process your contact request in a meaningful way, but at least your surname and first name, e-mail address and telephone number. The legal basis for this is Article 6 paragraph 1a), b) and f) DSGVO. In addition, you can voluntarily provide us with further data as part of the contact request. The data will be stored by us and used for the purpose of answering your contact request. Some services of our portal are offered in cooperation with partner companies. In order to be able to offer these partner services, it may be necessary for us to provide your personal data to these partner companies as well. In this case too, however, the data will be used exclusively for the purpose of responding to your contact enquiry, and this will also be done by our partner. The voluntary provision of this data constitutes consent to the use of the data in the above sense. Your consent to the collection and use of data will be recorded by us. The legal basis for data processing is the consent of the data subject in accordance with Article 6 (1) a) DSGVO.

Inventory data

Your personal data, insofar as it is required for the establishment, content or amendment of the contractual relationship (inventory data), is used exclusively for the purpose of processing the contract. The legal basis for the processing of this data is found in Article 6 paragraph 1 . b) DSGVO.

For example, your name and address must be passed on to the billing service provider in order to bill you for chargeable services. Without your express consent or without a legal basis, your personal data will not be passed on to third parties outside of the processing of the contract.

By order of the competent authorities, we may provide information on inventory data in individual cases, insofar as this is necessary for the purposes of criminal prosecution, to avert danger by the police authorities of the federal states, to fulfil the statutory tasks of the federal and state authorities for the protection of the constitution, the Federal Intelligence Service or the Military Counter-Intelligence Service or to enforce intellectual property rights.

We carefully examine such requests – should it come to that – within the framework of the means available to us and only pass on your data if the legal obligation appears to be compelling for us. In these cases, the legal basis for data processing is the fulfilment of legal obligations of the responsible party in accordance with Article 6 (1) c) DSGVO, as well as relevant special laws.

User-dependent services

Some of our services require the use of personal data. These include:

Registration with user profile.
The legal basis for data processing is a contract or an initiation of a contract with the data subject Article 6(1)(b) EU-DSGVO. In addition, consent is given after registration. The legal basis of the data processing is then the consent of the data subject in accordance with Article 6 (1) a) DSGVO.

Creating a user profile (registration)

You have the option of registering on our website and thus creating a user profile. On the occasion of your registration on our website, we collect and use the following data in addition to the data automatically transmitted to us by your internet browser, which are marked as mandatory or voluntary information depending on the purpose of processing:

Date and time of registration
Your first name and surname
your address
Details of your company name or your company
Your e-mail address
Your telephone number/fax number
Your user profile gives you the opportunity to use other parts of our website and to log in for the offers you have purchased.

Cookies

We use so-called “cookies” on our website. These are small text files that are sent from our web server to your computer in order to store certain information (e.g. identification features).
If you use our website anonymously, cookies are used to carry out statistical evaluations of usage, including the recording of new and returning visitors. Furthermore, we use cookies to measure the extent of use of free content. In order to be able to determine this usage volume, our website sends a so-called unit ID to your browser. This is an anonymous code that serves the sole purpose of recording the content that has already been used free of charge. If you use our website using your user profile, cookies are used to identify your browser for the duration of your visit, including when you call up various pages.
The presentation of our website is also possible without the storage of cookies. You can deactivate the storage of cookies in the settings of your browser or set it in such a way that it informs you of the intended storage by an Internet site. In this case, you decide whether to accept the cookie. However, for the full functionality of our website, it is necessary for technical reasons to allow temporary cookies in their entirety. Even if cookies are deactivated, our website sends the described unit ID to your browser in order to measure the extent of use of free content.

The legal basis of the processing is Article 6(1) f) DSGVO.

For more information on blocking cookies, please refer to the help pages of your Internet browser. For example, for Windows Internet Explorer at windows.microsoft.com and for Firefox at support.mozilla.com.

Technically necessary cookies

dtvp-cc

Cookies for statistics collection

dtvp-gtm

_pk_id, _pk_ref, _pk_ses, _pk_cvar, _pk_hsr

You can activate or deactivate Google’s personalised advertising here:
https://www.google.de/settings/ads/anonymous

Contact form

If you send us enquiries via the contact form, your details from the enquiry form, including the contact details you provide there, will be stored by us for the purpose of processing the enquiry and in the event of follow-up questions. We do not pass on this data without your consent.

The processing of the data entered in the contact form is therefore based exclusively on your consent (Art. 6 para. 1 a) DSGVO). You can revoke this consent at any time. An informal communication by e-mail to us is sufficient for this purpose. The legality of the data processing operations carried out until the revocation remains unaffected by the revocation.

The data you entered in the contact form will remain with us until you request us to delete it, revoke your consent to store it or the purpose for storing the data no longer applies (e.g. after we have completed processing your request). Mandatory legal provisions – in particular retention periods – remain unaffected.

Matomo

With your consent, this website uses Matomo, an open-source web analysis tool (https://matomo.org), to collect and store data for optimisation purposes. This data can be used to create user profiles under a pseudonym. Matomo cookies are stored on the basis of Art. 6 para. 1 a) DSGVO.

The information generated by the cookie about the use of this website is not passed on to third parties. The Matomo cookies are set exclusively by your active consent. You can set the selection of cookies to be stored by making the appropriate settings in your browser software or by using the cookie notice banner. If you have consented to the setting of Matomo cookies, these will remain on your end device until you delete them or revoke your consent. You can revoke your consent to the setting of certain or all cookies at any time and unconditionally here.

Newsletter

Newsletter data

If you would like to receive the newsletter offered on the website, we require an e-mail address from you as well as information that allows us to verify that you are the owner of the e-mail address provided and that you agree to receive the newsletter. No further data is collected or only on a voluntary basis. We use this data exclusively for sending the requested information and do not pass it on to third parties.

The processing of the data entered in the newsletter registration form is based exclusively on your consent (Art. 6 para. 1 a) DSGVO). You can revoke your consent to the storage of the data, the e-mail address and their use for sending the newsletter at any time, for example via the “unsubscribe” link in the newsletter. The legality of the data processing operations already carried out remains unaffected by the revocation.

The data you provide for the purpose of receiving the newsletter will be stored by us until you unsubscribe from the newsletter and will be deleted after you unsubscribe from the newsletter. Data stored by us for other purposes (e.g. e-mail addresses for the members’ area) remain unaffected by this.

This website uses Newsletter2Go to send newsletters. The provider is Newsletter2Go GmbH, Nürnberger Straße 8, 10787 Berlin, Germany.

Newsletter2Go is a service with which, among other things, the dispatch of newsletters can be organised and analysed. The data you enter for the purpose of receiving newsletters is stored on Newsletter2Go’s servers in Germany.

If you do not want Newsletter2Go to analyse your data, you must unsubscribe from the newsletter. For this purpose, we provide a corresponding link in every newsletter message. You can also unsubscribe directly on the website.

Data analysis by Newsletter2Go

With the help of Newsletter2Go, we are able to analyse our newsletter campaigns. For example, we can see whether a newsletter message has been opened and which links, if any, have been clicked on. In this way, we can determine, among other things, which links were clicked on particularly often.

In addition, we can see whether certain previously defined actions were carried out after opening/clicking (conversion rate).

Newsletter2Go also allows us to subdivide (“cluster”) the newsletter recipients according to various categories. In doing so, the newsletter recipients can be subdivided according to age, gender or place of residence, for example. In this way, the newsletters can be better adapted to the respective target groups.

Detailed information on the functions of Newsletter2Go can be found at the following link: https://www.newsletter2go.de/features/newsletter-software/.

Legal basis

The data processing is based on your consent (Art. 6 para. 1 a) DSGVO). You can revoke this consent at any time. The legality of the data processing operations already carried out remains unaffected by the revocation.

Storage period

The data you provide us with for the purpose of receiving the newsletter will be stored by us until you unsubscribe from the newsletter and will be deleted from our servers as well as from the servers of Newsletter2Go after you unsubscribe from the newsletter. Data stored by us for other purposes (e.g. e-mail addresses for the member area) remain unaffected by this.

For more details, please refer to the data protection provisions of Newsletter2Go at: https://www.newsletter2go.de/features/datenschutz-2/.

Plugins and tools

YouTube

Our website uses plugins from the YouTube site operated by Google. The operator of the pages is YouTube, LLC, 901 Cherry Ave, San Bruno, CA 94066, USA.

When you visit one of our pages equipped with a YouTube plugin, a connection to the YouTube servers is established. This tells the YouTube server which of our pages you have visited.

If you are logged into your YouTube account, you enable YouTube to assign your surfing behaviour directly to your personal profile. You can prevent this by logging out of your YouTube account.

YouTube is used in the interest of an appealing presentation of our online offers. This represents a legitimate interest within the meaning of Art. 6 Para. 1 lit. f DSGVO.

Further information on the handling of user data can be found in YouTube’s privacy policy at: https://www.google.de/intl/de/policies/privacy.

External links or hyperlinks to websites of other providers

 

 

Objection

Your rights/contact data/objection:

Objection and revocation

You can object to the use of your data without prior consent at any time with effect for the future.

We would like to point out that you can also partially revoke any consent you may have given at any time with effect for the future. The best way to do this is to send an e-mail to:

DTVP Deutsches Vergabeportal GmbH
Data Protection Officer
Sickingenstrasse 70
D-10553 Berlin

dsb(at)dtvp.de

Please note that your revocation of consent will only have effect for the future and will not affect the lawfulness of processing in the past. In some cases, despite your revocation, we are entitled to continue processing your personal data on another legal basis – such as for the performance of a contract.

You also have the following rights:

Articles 13, 14 EU GDPR – Right to information.

Article 15 EU-DSGVO – Right to information: Upon request, we will be happy to inform you about the data stored about you. The information will be provided in text form. Contact see above.

Article 16 EU-DSGVO – the right to rectification.

Article 17 EU-DSGVO – right to erasure

Article 18 EU-DSGVO – right to restriction of processing

Article 19 EU-DSR – notification

Article 20 EU GDPR – right to data transfer

Article 21 EU GDPR – Right to object

Article 22 EU GDPR – Automated decisions in individual cases, including profiling

Article 23 EU Data Protection Regulation – Restrictions

Article 77 EU Data Protection Regulation – Right of appeal

The legislator has enacted a variety of retention obligations and time limits. After expiry of these periods, the data is routinely deleted.

Notice:
We make every effort to store your personal data in such a way that it is not accessible to third parties by taking all technical and organisational measures. When communicating by e-mail, we cannot guarantee complete data security, so we recommend that you send confidential information by post.

Changes and up-to-dateness of this privacy policy

Any changes to the data protection declaration will be announced here on this website and will apply from the date of publication. Should DTVP Deutsches Vergabeportal GmbH wish to use your data for further purposes, we will ask for your permission. Only with your consent will the purpose for which this data is used change.

This data protection declaration is currently valid and dated October 2022.

Definition / Glossary

“Anonymisation” is the alteration of personal data in such a way that the individual details about personal or factual circumstances can no longer be attributed to an identified or identifiable natural person, or can only be attributed to an identified or identifiable natural person with a disproportionate amount of time, cost and labour.

“Special categories of personal data” means data concerning racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, health or sex life.

“Third party” means a natural or legal person, public authority, agency or any other body other than the data subject, the controller, the processor and the persons authorised to process the data under the direct responsibility of the controller or the processor.

“Data subject’s consent” means any freely given specific, informed and unambiguous indication of his or her wishes in the form of a statement or other unambiguous act by which the data subject signifies his or her agreement to personal data relating to him or her being processed.

“Recipient” means any person or body receiving data. Third party means any person or body outside the controller. Third parties do not include the data subject and persons and bodies who collect, process or use personal data on behalf of the data subject in Germany, in another member state of the European Union or in another state party to the Agreement on the European Economic Area.

“Collect” means to obtain data about the data subject.

“Erasure” means the making unrecognisable of stored personal data.

“Personal data” means any information relating to an identified or identifiable natural person (“data subject”); an identifiable person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number and other specific characteristics which are an expression of his or her physical, physiological, genetic, mental, economic, cultural or social identity.

“Pseudonymisation” means the replacement of the name and other identifying characteristics by an identifier for the purpose of excluding or rendering substantially more difficult the identification of the data subject.

“Undertaking” means any natural or legal person engaged in an economic activity, regardless of its legal form, including partnerships or associations regularly engaged in an economic activity;

“processing” means the storing, altering, transmitting, blocking and erasing of personal data. Specifically, irrespective of the procedures used in the process:

storing is the recording, recording or storage of personal data on a data carrier for the purpose of their further processing or use
Modify means to change the content of stored personal data,
communication means the disclosure of stored personal data or personal data obtained through data processing to a third party in such a way that
a) the data is disclosed to the third party; or
b) the third party inspects or retrieves data held for inspection or retrieval,
blocking the marking of stored personal data in order to restrict their further processing or use.

Last updated: October 2022

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